Conference Exhibitors

The Rural Ontario Municipal Association (ROMA) is an exclusive opportunity to connect with elected municipal officials from rural communities across Ontario. ROMA members represent over 2.8 million residents living in about 1,000,000 households. Your participation in the Conference Exhibit Hall is ideal for building relationships and making connections with Ontario’s rural leaders and decision makers on the value of the services and products your organization has to offer.

Application 

All applications must be submitted in an online application process.

To submit your application to exhibit at the ROMA 2026 conference, click here.
 
Before completing your application, note the following:

Booth Inclusions

  • All booths are 8’ deep x 10’ wide with an 8’ high back wall, stepping down to 3’ high sidewalls
  • One Conference only registration (access to entire conference, including lunch)
  • Four booth worker badges

Show Schedule

  • The ROMA 2026 Conference will run from Sunday, January 18 - Tuesday, January 20, 2026.
  • The tradeshow will operate (including load-in and break-down) exclusively on January 18 and 19, 2026.
  • Timing of scheduled activities will be finalized January 7th, 2026.

Exhibitor Application Timelines

  • Payment from approved exhibitors must be received within 30 days of receiving the invoice.
  • Exhibit space will not be guaranteed until payment is received in full.
  • Requests for cancellation and refunds on exhibit space must be received in writing no later than 4 p.m. on October 30, 2025 to events@roma.on.ca.
  • Cancellations up to and including this date are subject to a $500 plus HST administration fee. Refunds will not be issued after this date.
  • Booth numbers will be assigned and shared with exhibitors and suppliers by November 30, 2025. Only booths who have made payment will be assigned a booth.
  • Final show schedule, including list of activities, will be provided by January 7, 2026. 

If you have any questions, contact events@ROMA.on.ca